Examinations Officer Job at Marondera University of Agricultural Sciences and Technology

Job Overview

Marondera University of Agricultural Sciences and Technology is inviting applications from suitably qualified and experienced candidates for the position of Examinations Officer (1 Post) in the Registry Department. This is an excellent opportunity for experienced university administration professionals seeking a higher education administration job, academic registry position, or university examinations officer vacancy in Zimbabwe.

The successful candidate will play a vital role in managing examination systems, ensuring compliance with academic regulations, coordinating examination logistics, and supporting university governance structures. Candidates with strong expertise in database management, university administration, and academic examination procedures are encouraged to apply.

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Job Details

Position: Examinations Officer
Department: Registry Department
Company: Marondera University of Agricultural Sciences and Technology
Location: Marondera
Job Type: Full-Time
Number of Posts: 4
Application Deadline: 10 December 2026

Key Duties and Responsibilities (Job Description)

The Examinations Officer will be responsible for the planning, coordination, implementation, and monitoring of university examination processes to ensure operational excellence and regulatory compliance.

Examination Administration & Policy Development

• Develop, review, and update examination policies, regulations, standard operating procedures (SOPs), and academic examination frameworks in alignment with the University Strategic Plan and global best practices.
• Liaise with Examination Boards on matters relating to examinations policy, implementation, and academic compliance.
• Provide guidance on interpreting academic regulations to the Senate Executive Committee, Faculty Board of Examiners, and Departmental Board of Examiners.
• Coordinate secure systems for examination entries, student result processing, and certificate issuance.

Academic Records & Certification

• Oversee the procurement, processing, and issuance of degree certificates for graduating students and associate colleges.
• Ensure accurate recording and secure maintenance of academic examination records.
• Maintain quality assurance standards for all examination-related documentation.

Examination Coordination & Timetabling

• Coordinate the drafting, review, and publication of semester/block examination timetables.
• Liaise with Department Chairpersons regarding examination policies and procedures.
• Ensure smooth administration of examination schedules across departments and faculties.

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Examination Security & Compliance

• Coordinate the secure printing, storage, receipt, and handling of examination papers.
• Ensure examination materials are stored in restricted-access environments with proper monitoring systems.
• Maintain examination confidentiality and compliance with university governance standards.
• Facilitate examination protocol adherence among invigilators and administrative staff.

Staff Supervision & Training

• Assign duties and supervise staff within the Examinations Office.
• Conduct training needs assessments and identify competency gaps among office personnel.
• Assist in designing and delivering training programs for staff on examination procedures, compliance, and security management.
• Organize training for chief invigilators and invigilators on examination regulations, documentation, and reporting requirements.

Administrative & Committee Support

• Provide administrative support to:
  • Senate Executive Committee
  • Appeals Committee
  • Faculty Boards of Examiners
  • Departmental Committees as assigned
• Coordinate appointments of external examiners, including travel logistics and honorarium processing.

Budgeting & Resource Management

• Manage examination budgeting and forecasting.
• Oversee procurement of examination stationery, materials, and consumables.
• Ensure all resources required for examination preparation are procured in a timely manner.

Additional Responsibilities

• Perform any other duties assigned by the Deputy Registrar – Academic Affairs.

Education Requirements

To qualify for this role, applicants must possess:

Required Qualifications

• A Master’s Degree in:
  • Administration
  • Management
  • Or a related discipline
• A relevant Bachelor’s Degree from a recognized institution.

Preferred Competencies

• Advanced knowledge of databases and academic information systems.
• Strong administrative, organizational, and communication skills.
• Excellent attention to detail and confidentiality management.
• Knowledge of university academic regulations and examination governance systems.

Experience Requirements

Applicants must have:

• At least 5 years post-qualification experience
• A minimum of 4 years in an administrative role within a university environment
• Experience in:
  • Academic administration
  • Registry services
  • Examination management
  • Student records systems
  • University governance processes

This role is ideal for candidates seeking administration jobs in universities, education management careers, academic registrar office jobs, university compliance jobs, and higher education administration opportunities.

Salary and Benefits

Salary: Negotiable / To be disclosed to shortlisted candidates.

Conditions of Service

Successful candidates will receive:

• Leave benefits
• Contributory medical aid
• Pension scheme
• Other employment benefits as communicated during recruitment

Training and Professional Development

The selected candidate may benefit from continued exposure and training in:

• Examination systems management
• University governance and compliance
• Academic policy implementation
• Database and records management
• Administrative leadership and staff supervision
• Examination security and quality assurance

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How to Apply

Applicants should submit the following documents:

• Application letter
• Certified copies of academic certificates
• National identification document
• Detailed Curriculum Vitae (CV) including:
  • Full names
  • Place and date of birth
  • Academic qualifications
  • Professional experience
  • Present salary
  • Availability date
  • Contact details
  • Three referees with names, addresses, and email addresses

Application Instructions

• Submit the complete application dossier as one PDF document.
• Include the post title in the email subject line.
• Closing Date: 10 December 2026

Important Notice: Only shortlisted candidates will be contacted. The University does not use agents to receive applications on behalf of advertised positions.