Job Description

Assistant Registrar, Payroll – Registry Department

Company: Marondera University of Agricultural Sciences and Technology
Location: Marondera
Job Type: Full-Time
Industry: Education / University Administration / Human Resources / Payroll Administration
Department: Registry Department
Position: Assistant Registrar, Payroll (4 Post)
Experience Required: Minimum 3 Years
Education Required: Higher National Diploma

Assistant Registrar, Payroll Job Opportunity

Job Overview

Marondera University of Agricultural Sciences and Technology (MUAST) is inviting applications from qualified and experienced professionals for the position of Assistant Registrar, Payroll within the Registry Department. This opportunity is ideal for candidates seeking payroll administrator jobs, HR payroll officer careers, university administration jobs, finance and payroll vacancies, or human resources payroll roles in Zimbabwe.

The successful candidate will be responsible for payroll processing, salary administration, tax compliance, payroll reporting, pension management, statutory deductions, payroll auditing, and payroll system administration to ensure efficient and compliant payroll operations.

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Key Job Responsibilities

Payroll Processing & Salary Administration

The Assistant Registrar, Payroll will:

• Ensure timeous and accurate payroll processing for university staff.
• Process salaries, allowances, benefits, pensions, deductions, garnishees, and third-party payments.
• Administer PAYE, NSSA contributions, statutory deductions, and payroll compliance requirements.
• Update payroll records to reflect department transfers, promotions, salary adjustments, pension changes, and tax exemptions.
• Maintain accurate and up-to-date salary administration records.

Payroll Compliance & Financial Controls

• Verify all payroll-related payments to ensure zero financial leakages and compliance with labour regulations.
• Ensure payroll systems remain compliant with tax laws, labour laws, and internal university policies.
• Reconcile statutory levy returns and payroll records.
• Manage payroll audits and liaise with internal and external auditors.
• Administer payroll system back-ups to minimize operational risks.

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Reporting & Employee Support

• Prepare periodic payroll reports, salary summaries, and financial documentation.
• Resolve payroll-related and pension-related staff queries professionally.
• Monitor expiring employment contracts and advise management accordingly.
• Support stakeholders in ensuring efficient payroll administration processes.

Education Requirements

Applicants must possess:

• Higher National Diploma (HND) in:
  • Human Resources Management
  • Accounting
  • Business Administration
  • Finance
  • Related Field

Additionally:

• A qualification in Payroll Administration from a recognized institution is mandatory.
• A Bachelor’s Degree is considered an added advantage.
• Membership of a recognized Professional Board is desirable.

Experience Requirements

Candidates should have:

• Minimum 3 years of experience in Payroll Administration or a similar payroll role.
• Strong understanding of salary processing, payroll systems, pension administration, tax calculations, statutory deductions, and payroll audits.
• Experience handling NSSA Portal, SDL, PAYE calculations, and compliance reporting.
• Contemporary knowledge of payroll statutes, labour laws, financial regulations, and payroll policies.

Required Skills & Competencies

The ideal candidate should possess expertise in:

• Payroll processing and salary administration
• Payroll software and database management
• Tax compliance and statutory deductions
• Pension and benefits administration
• Financial reporting and payroll audits
• Payroll reconciliation and compliance monitoring
• HR administration and employee support
• Data accuracy and confidential record management
• Microsoft Excel and payroll systems
• Communication and problem-solving skills
• Organizational and time management skills

Candidates searching for payroll officer jobs, HR payroll vacancies, salary administration careers, payroll specialist jobs, human resources administrator roles, education administration jobs, accounts payroll jobs, payroll compliance jobs, finance officer vacancies, and university registry jobs are encouraged to apply.

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Salary & Benefits

Salary: Competitive (Details available to shortlisted candidates)

Additional benefits include:

• Contributory medical aid
• Pension scheme participation
• Paid leave entitlement
• Professional work environment
• Career advancement opportunities within higher education administration

Training & Career Development

Selected candidates may receive exposure and development opportunities in:

• Advanced payroll administration systems
• Labour law and statutory compliance
• Financial reporting and payroll auditing
• Human resources information systems (HRIS)
• Payroll compliance and tax regulations
• University administration and governance

Application Process

Interested applicants should submit:

• Application Letter
• Certified Copies of Academic Certificates
• National Identification Copy
• Detailed Curriculum Vitae (CV) including:
  • Full personal details
  • Date and place of birth
  • Academic qualifications
  • Work experience
  • Present salary
  • Date of availability
  • Contact details
  • Three referees with email addresses

Applications should be emailed as one single PDF file, clearly stating the post applied for in the subject line.

Closing Date: 10 Dec 2026

Important Notice: The university does not use agents to receive applications on its behalf. Only shortlisted candidates will be contacted.

Why Join MUAST?

Working at Marondera University of Agricultural Sciences and Technology provides an excellent opportunity to build a rewarding career in payroll administration, HR operations, salary management, pension administration, financial compliance, education sector administration, payroll auditing, statutory reporting, and university registry management while contributing to operational excellence in a respected higher education institution.