CENTRE ADMINISTRATOR (CENTRE FOR ARTIFICIAL INTELLIGENCE AND EMERGING TECHNOLOGIES[CAIET]) (1)

Administrative Executive
Bindura
March 23, 2026
Full Time
Urgent
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Job Description

Company: Bindura University of Science Education

Location: Bindura

job Description

Position OverviewThe Administrator provides essential operational, administrative, and logistical support to ensurethe smooth functioning of the Centre for Artificial Intelligence and Smart Technologies. This role manages day-to-dayoperations, coordinates activities across departments, and supports both the academic andcommercial functions of the Centre.

Duties and Responsibilities

General Administration: Manage Centre correspondence, communications, and documentation Coordinate meetings, events, and schedules for Centre leadership and staff Maintain Centre records, files, and information management systems Prepare reports, presentations, and documentation as required Manage office supplies, equipment, and facilities Serve as first point of contact for Centre inquiries Coordinate travel arrangements and logistics for staff and visitors

Academic Support Functions: Support coordination of teaching activities and training programs Assist with student project administration and record-keeping Coordinate research seminars, workshops, and academic events Manage academic partnerships and collaboration documentation Support faculty with administrative aspects of research projects Maintain academic calendar and milestone tracking Coordinate with university administration on academic matters

Commercial Operations Support: Assist with client communications and relationship management Support proposal development and contract administration Coordinate project documentation and deliverables Manage invoicing, payment tracking, and financial record-keeping Support business development activities and client events Maintain client database and project tracking systems Coordinate with university finance and procurement departmentsHuman Resources & Facilities: Support staff recruitment, onboarding, and HR administration Maintain staff records and coordinate professional development Manage Centre personnel policies and procedures Coordinate facilities management and equipment maintenance Ensure health and safety compliance in Centre operations Support performance evaluation processes

Financial & Budget Support: Assist with budget preparation and financial planning Track expenses and maintain financial records Process purchase requests and payment documentation Support grant and project financial administration Prepare financial reports for leadership and stakeholders Coordinate with university finance department

Qualifications and Experience

 Bachelor’s degree in Business Administration, Business Leadership, Project Management, Human Resources Management, Public Administration, Management or related field Minimum 2 years of administrative experience, preferably in academic or research environment Strong organizational and time management skills Strong appreciation of Information and Communication Technologies (ICTs) Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Experience with financial record-keeping and budget tracking Strong attention to detail and accuracy Ability to handle confidential information with discretion

Preferred Qualifications Master’s degree in Business Administration, Business Leadership, Project Management, Human Resources Management, Public Administration, Management or related field could be an added advantage (or in progress) Experience in university administration or research center environment Knowledge of project management and coordination Familiarity with financial systems and procurement processes Experience supporting both academic and commercial operations Understanding of research administration and grant management Proficiency with database management and information systems Event planning and coordination experience

Skills Key Competencies Exceptional organizational and multitasking abilities Professional demeanor and interpersonal skills High digital literacy Proactive problem-solving approach Flexibility and adaptability to changing priorities Team player with collaborative mindset High level of integrity and reliability Customer Service Orientation Initiative and self-motivation Cultural sensitivity and diplomacy

How to Apply

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